Archiving Large files like Zoom and Sharing to Others

Archiving large files like Zoom and sharing to others is not as simple as simply emailing the file to the other individual.  We explore common ways for you to share to other individuals.  Plus, there are some helpful links for some alternative methods.

  1. Go to email containing the link. In this scenario, we are download a Zoom cloud recording from someone’s personal meeting room.
  2. By default, anything saved from a web browser goes to the downloads section of your file explore on Windows
  3. Test the downloaded file, followed by organize the large files, and distribute on a cloud sharing platform like DropBox.

Archiving Large files like Zoom and Sharing to Others

Why or why not DropBox?

It’s the most ubiquitous program out there but not necessarily the safest and most secure.  Box is more secure but not many people have it.  Sharepoint in conjunction with OneDrive is another option but this becomes a training issue too.  I highly you use whatever corporate platform is preferred by your organization.  Below is a list of cloud sharing services:

 

Archiving Large files like Zoom and Sharing to Others

 

How do I organize a bunch of files?

I personally like using Zip and let the other party deal with the rest.  Zip is known as a compression tool that zips all files into one file but in this case, the Zoom file is already compressed.  Therefore, we are only using zip for organizing for delivery purposes.

Archiving Large files like Zoom and Sharing to Others

It’s Zipped… What now?

Keep in mind the zip and all other files are in downloads.   That’s equivalent to the trash can because it just big pile of downloaded stuff that no one tends to organize.  You may want to organize your data in a network share if your organization has a file server or the documents folder if you know your documents folder is being backed up.  However, you have not accomplished the task of sharing to the outside world.  Right now, you can share to people on your local network but not other associates within other organizations.  I would copy the file to DropBox (if using DropBox) and distribute from there.

Archiving Large files like Zoom and Sharing to Others

 

Archiving Large files like Zoom and Sharing to Others

It’s in the cloud… How do I share?

Depending on the file size, it may not be completely up in the cloud.  Perhaps, it’s easier to share the folder than the folder.  This also helps if your associates will congregate to this location on a frequent basis for accessing updated or new files.

Archiving Large files like Zoom and Sharing to Others

Make sure the permissions are set to “only people invited…”

Note: These security settings are not the best but hey, you are now sharing a large file.

Archiving Large files like Zoom and Sharing to Others

 

Make sure the permissions are set to “only people invited…”

Note: These security settings are not the best but hey, you are now sharing a large file.

 

Archiving Large files like Zoom and Sharing to Others Summary

There’s no one method for sharing files that works for everyone’s workflow.  Find the one that suits you and your client’s needs

 

 

 

 

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